Email is a mainstay in the lives of many people. I’d venture to say many people who feel naked if they ever lost access to their email accounts and/or their emails. So a question often asked is: how do I backup or download my emails? This guide answers that question. More specifically, we will show you how to backup/download (and restore) emails for any email account on any email service — including Gmail, Yahoo, Hotmail (Outlook.com), Outlook, Thunderbird, and Microsoft Exchange.

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Your Outlook mailbox is only so big, and it’s a good bet that you won’t stop getting email anytime soon. To keep it from filling up, you can move old items you want to keep to an archive, a separate Outlook Data File (.pst) that you can open from Outlook any time you need it. When I press 'archive' button in Outlook for Android the email is moved to Archive folder. I'd like to change the destination, so that the email moves to a different folder. This seems like very basic and easy functionality, but somehow I can't find the relevant option to be changed in the app. The TeleMessage Android Archiver is a lightweight Android solution, natively background archiving SMS, MMS and call and message recording cost effectively.

BEFORE WE BEGIN

Before we begin, please understand that the method to backup/download (and restore) emails works with any email service that provides IMAP or POP3 access. This includes popular email provides like Gmail, Yahoo, and Hotmail/Outlook.com and less popular email provides like NetZero, Comcast, Earthlink, etc. Any email service that gives you access to IMAP or POP3 can be backed up by following the instructions we provide in this guide.

The best part? The method we are about to show you backs up/downloads emails and attachments.

Also please note: for the purposes of this guide, we will be using a program called MailStore Home. MailStore Home is a free-for-non-commercial use program that allows users to easily backup/download (and restore) emails. The catch to MailStore Home is it is free for non-commercial use only; if you want to use MailStore Home to backup a commercial/business email, you need to purchase the business version MailStore Server for US$190. MailStore Home/Server is a Windows program (Windows XP SP3, Vista, Win7, and Win8); as such, you need a Windows computer to be able to backup/download (and restore) emails by following the instructions provided in this guide.

That said, let’s begin.

[NOTE: If you use two-factor authentication, you will need to disable it before proceeding further.]

HOW TO BACKUP OR DOWNLOAD EMAILS ON GMAIL, YAHOO, HOTMAIL, OUTLOOK.COM, OUTLOOK, THUNDERBIRD, AND MORE

To backup or download emails from any email service, do the following:

• Download and install MailStore Home (or MailStore Server). Take note MailStore has a portable version, too — you are asked if you want to use the portable version during installation of MailStore. You can use either the installer or portable version, it doesn’t matter.
• Once installed, run MailStore.
• When you have MailStore running, click on Archive E-mail:

• What you do next depends on what type of email account you want to backup.
  • If you want to backup email from Outlook, Windows Mail, Thunderbird, Windows Live Mail, and Seamonkey, click the relevant button under Email Clients and follow on-screen instructions.
  • If you want to backup email from a web email account (e.g. Gmail or Yahoo), type in your email address (e.g. dottech@gmail.com) under Email Account and click Start:

• Next type in the password for your email account and click OK:

• Now MailStore will try to automatically find the proper settings for your web email service. (This takes up to 5 minutes.) If found, you will get a message that a profile has been created — click OK at the message:

If your email service settings are not automatically found, MailStore will ask you to manually enter the IMAP, POP3, Microsoft Exchange settings:

At this point you need to find out if your web email service supports IMAP, POP3, or Microsoft Exchange. This can typically be done by Googling or asking support of your email service. Once you have the relevant information, enter it into MailStore by selecting the proper Server Type (IMAP, POP3, or Microsoft Exchange) and Encryption (TLS or SSL), and typying in the Server Name (e.g. pop3.live.com with SSL for Outlook.com and Hotmail users); click OK when done:

You will now need to wait while MailStore tests the settings you entered. If the settings are not accurate you will be given an error and told to try again. If they are accurate and you used IMAP, you will be told your email is now ready to be archived:

Plenty more featuresHow cool is all that! Compatible Android Versions:The Installer app works on all Android versions:. 3Dot menu for all apps.

If the settings are accurate and you used POP3, you will be told only your main inbox can be archived and asked to continue (click Yes)…

…and then you will be told you are ready to start backing up:

• Once you have successfully added your email account, all you have to do is double-click the account name under Save Profiles…

…and wait while MailStore backs up your emails:

• Once the backup/download has finished, click Close:

• Done! You have successfully backed up/downloaded your emails. Repeat this process whenever you want to backup/download. If you want to automate it, keep reading because we will show you how to do that too.

Repeat these steps for all email accounts you want to backup/download. You can backup/download emails from an unlimited amount of emails accounts with MailStore.

HOW TO AUTOMATICALLY BACKUP OR DOWNLOAD EMAIL

Now that you have setup MailStore to backup/download your emails, you may be wondering if it is possible to set MailStore to automatically backup/download your emails. It is possible. To setup your emails to automatically backup/download, do the following:

• Open MailStore
• Go to Archive E-mail
• Single left-click the email account you want to automatically backup, click Create Shortcut on Desktop, and click OK at the prompt that tells you creation of shortcut was successful:

• Now close MailStore.
• Go to your desktop where you created the shortcut, find the shortcut, right-click it, and click Properties.
• At the Properties window, the Target field should say something like “C:Program FilesdeepinventMailStore HomeMailStoreHome.exe” /c archive –id=”3″. Copy that end part — the /c archive –id=”3″ part (your number may be different than 3):

• Close Properties.
• Open Windows Task Scheduler. This can be done by pressing Win + R on your keyboard, typing Taskschd.msc at the dialog box that pops up, and hitting OK:

• Once Windows Task Scheduler is running, click on Create Basic Task:

• At the window that pops up, enter a Name and click Next. The name can whatever you want, such as dotTech@gmail Backup Task:

• Now pick how often/when you want the automatic backup/download of emails to happen and click Next:

Depending on which one you pick, you will have to further input the date/time or similar settings; click Next when ready:

• At the next screen make sure Start a program is selected and hit Next:

• Now click the Browse button, find the shortcut you created earlier on your desktop, and select it:

• This next step is very important. In the Add arguments textbox, paste in what you copied earlier (e.g. /c archive –id=”3″), and click Next:

• Finally, click Finish and close Windows Task Scheduler:

• Done! Now the emails on your account will automatically backup/download as per the schedule you selected.

Repeat these steps for whatever emails you want to automatically backup/download.

OKAY, I’VE GOT IT. CAN I DO ANYTHING ELSE WITH MAILSTORE?

Yes, you can actually. More specially, there are three things you can do — restore/export emails, view emails, and search all your backups for specific emails.

Viewing emails is as easy as opening MailStore, going to My Archive -> Your Email Account -> Inbox and clicking on the emails you want to view:

While viewing emails, you can download attachments, print individual emails, export/save individual emails as .MSG or .EML file, see email headers, delete the email, and search the email.

If you want to export/restore emails, it is as easy as right-clicking the email account you want to backup, selecting how you want to backup (IMAP, SMTP, Exchange, etc.), and following on-screen instructions (you will need to know the relevant information for your restore location, such as IMAP or SMTP settings — Google for it, if you don’t know):

If you want to search for a specific email in your backed up emails, this can be done easily via the Search E-mail feature:

CONCLUSION

This is one of the best and easiest ways to backup/download emails, regardless of what email service you use. Enjoy and feel free to leave feedback and/or ask for help in the comments below!

In nowadays, we text messages a lot on our Android smartphone and we really want to keep them for a long time in a safe way. The fact is that there are many chances you could lose the messages. It might get deleted automatically when the message box is full or disappeared due to wrong operations. If your phone was damaged or was stolen, then all your messages will be gone forever if you forgot to back them up. This is why you need to transfer all your SMS from Android phone to computer today.

There are several basic things that you should be aware of when it comes to transfer data from Android device to a computer. A trusted and reliable third party application such as Android Manager is necessary as it provides a simple interface to transfer SMS from the Android device to the computer in a simple way. You can also use other software or mobile apps for the sample purpose. The rest of article will tell you how to do that.

Part 1 : How to Transfer SMS from Android to Computer with Official Software

Smartphone plays an important role in our daily life and our personal data is stored on the phone. To prevent future damage of the data, a few phone manufactures decided to make official software to backup and manage the phone on a computer such as Samsung. You can check the manufacture's website if there were related software for download. If not, then move to Part 2, which is the recommended way to backup Android text messages.

Note: You can't view or open the exported text messages on computer because the messages are backed up in one file as well as photos, music, contacts, etc.

With those programs, you can easily transfer Android text messages to a computer. It can be a Windows PC or Apple Mac computer. First, download and install the program on a computer; Then connect the phone to computer with USB cable. Find the backup option on the program and select the data type you wish to transfer. Click the 'Backup' button to move Android messages to a local folder on the computer. Once you need to recover the messages, you can quickly restore from the backup file.

However, if your phone manufacture doesn't provide such a program, then you have to take a look at the other methods listed in this tutorial. Please don't worry about it. It is not a big deal at all.

Part 2 : How to Transfer SMS from Android to Computer with Android Manager

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Android Manager is a one-stop destination that offers you ideal solutions when it comes to managing your entire 'mobile lifestyle'. You will get a multi files manager application, which makes it extremely easy to download, import and export almost anything as well as manage all the apps on your Android device. Moreover, it allows you to backup all essential stuff in your Android device to the computer. In other words, you will have an excitingly simple time when it comes to interacting with your Android device.

Main Features of Android Manager

• Selectively backup contacts/sms/photos/music/video to PC or Mac.
• Install and uninstall Android apps from computer.
• Backup and restore in one click.
• Preview and print exported content from Android.
• Mirror Android device to computer.
• Send text messages directly from PC.

Step 1 Download and Install Android Manager on PC or Mac

Click on download button above to save the application on your computer. Then double click the file to install it on the computer. Launch the program at the end of installation. The main interface likes the following. Now, click on 'Transfer'.

Step 2 Connect Android Phone to Computer

Connect your Android device using a USB cable. Wait for the Android Manager to detect your android device. If the connection is done properly, you can find a window appeared on the screen.

If the phone couldn't be detected by the program, please make sure USB debugging is turned on and USB drive was installed on the computer.

Step 3 Select Text Messages You Need to Transfer

You can now start navigating through the program to make selection of the messages, which you want to transfer. At the top menu, you can click on Information and navigate to SMS . The list of messages is displayed at right-hand side. You can select all those messages or part of them, which is much more flexible than above two methods.

Step 4 Transfer Selected Messages from Android to Computer

Now, you are ready to send the selected message lists to your computer system. Find and click 'Export' option on the top. From the pop-up list, select Export Messages to Computer. Then select a local folder on your hard drive to store those messages. After this, you can view the exported messages in txt of xml format. However, with the above two method, the message in backup file can't be viewed.

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Part 3 : How to Transfer Android SMS to Computer with dr.fone

dr.Fone is a similar program to Android Manager. It is a well-known program that is frequently used for data transfer between different phones. So if you changed the phone quite often, then this app is the best choice for data transfer and backup. Please download and install the program first.

On the main interface, there is a module called 'Backu[ & Restore '. It means the app can backup and restore all kinds of data on Android and iPhone. Now, connect the phone to computer. Then you will be promoted to a new window. The device name will be displayed on the left side.

On the central of the program, they are data types you can choose for backup. Check 'Text Messages'and other items you are interested in. Finally click 'Backup' button to save all selected data to the computer. When the messages got deleted or lost, you can easily restore them from the backup file.

Part 4: How to Transfer SMS from Android to Computer with Android Apps

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With the rapid development of technology in recent years, there are many Android apps available in Google Play Store for various purposes. And for sure, you can find some good text messages backup apps in there such as SMS Backup & Restore, SMS Backup+. In this part, I will take SMS Backup & Restore for example.

First, download and install the app from Play Store. Open the app once it was installed correctly. From the main screen, tap 'Backup' button and select a location on your phone to save the back file. You can backup all the messages including MMS and conversations. Plus, if you signed in with Gmail account, you are free to upload the backup file to Google Drive.

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However, if your phone got stolen or went dead, you have no option to recover those messages. Plus, the apps only work on high version of Android devices. This is not the universal method that works on all the Android phones. Please keep reading on other parts if this didn't work on your phone.

Each method mentioned above has its own pros or cons. No one is best in all. I suggest giving it a try on all the methods and make a decision later. Android Manager is an all-in-one toolkit that will solve a lot of problem you will meet in future such as rooting, data recovery, app install & uninstall, library management and data erase. With the app in handle, there is no need to install others for all the functions you need in daily life. You can do all of these on a single user interface.

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